Life cycle management for devices | Controlled handovers & returns

The 6 most important functions in life cycle management

Complete life cycle of assets and workplaces

Structured recording of locations, buildings, halls, floors and rooms. All information is centrally versioned and auditable.

Handover and return documents

Handovers and returns of devices are documented with PDF receipts and assigned directly to the asset and user.

Status and condition management

The current status of an asset (e.g. ordered, in stock, in operation, installed, defective, update, out of operation) and status information can be tracked at any time.

Automatic status changes via API or monitoring

Status changes can be automated, e.g. by monitoring systems, inventory tools or external processes via the i-doit API.

Linking with locations, workplaces and users

Assets are clearly assigned to locations, rooms, workstations, users and responsible persons.

Planning of replacement, substitution and decommissioning Service life, condition and history form the basis for well-founded decisions on replacement, exchange or disposal, including warranty periods.

Why lifecycle management for workstations and devices?

In many companies, it is often unclear when devices were issued, who used them and what happened when they were returned. Documentation is missing, responsibilities are unclear and important information is lost.
i-doit solves this problem by documenting the entire life cycle of devices and workstations - from order to issue to return - including handover and return receipts, status information and clear assignment to users and locations.

Advantages:

Consistent documentation of all device life cycle phases
Clear assignment to workstation, user and location
Reliable handover and return documents
Avoidance of information and responsibility gaps
Improved planning of replacement and exchange

How are controlled handovers and returns of devices ensured?

In everyday working life, devices are often passed on without documented handover or return. This leads to unclear conditions, missing evidence and problems during internal checks or audits.
i-doit creates clarity here by recording every issue and return of a device in a structured manner - including the date, condition, persons involved and additional information - and making it permanently accessible.

Advantages:

Seamless recording of all handovers and returns
Traceable documentation of date, condition and persons involved
Permanent log as reliable proof
Fewer queries in day-to-day business
Better basis for audits and internal checks

How do you keep track of guarantee and warranty periods?

Warranty periods often get lost in everyday working life - devices are repaired too late or claims for compensation are missed because information is scattered or not up to date.
With i-doit, guarantee and warranty periods are maintained and monitored centrally. The system automatically informs you when deadlines expire or when action is required, providing a reliable basis for repair, replacement or extension.

Advantages:

Central documentation of guarantee and warranty data
Automatic monitoring and notification
Timely information about upcoming deadlines
Basis for proactive asset management
Lower follow-up costs due to missed deadlines

How is the status of devices and applications kept up to date?

Many companies maintain status information on devices manually or not at all on a regular basis. Outdated lists and contradictory data lead to wrong decisions, unnecessary new purchases and coordination efforts.
i-doit automates this process: status changes can be recorded automatically via APIs, monitoring or inventory tools, ensuring that the actual status of a device is always up-to-date and reliably available.

Advantages:

Automatic recording of status changes
Consistent, cross-system data without manual maintenance
Always up-to-date and reliable information
Fewer errors when making procurement or decommissioning decisions
Reduced coordination effort between IT, purchasing and specialist departments

Suitable add-ons

Our add-ons for modular function expansion

i-doit Add-on Flows

Create powerful automations without programming knowledge, simply start them on a schedule or manually at the touch of a button.

i-doit Add-on Smart Bundle

Get 4 powerful add-ons for the price of 2! Flows, Documents, Analysis and Forms.

i-doit Add-on Documents

Automatically create documents as PDFs with daily updated data (e.g. hardware handover certificate or disaster recovery plan).

i-doit Add-on Events

Automate the operation of your data center with the latest data from the CMDB. Events trigger and control further processes.

i-doit Add-on Maintenance

The maintenance add-on supports the planning, execution and documentation of maintenance and inspections. Maintenance intervals, dates and responsibilities are managed centrally and linked directly to the respective devices, installations or systems.

i-doit Add-on Api

With the API add-on, data can be automatically read, written and updated in i-doit. Perfect for integrations with ticket systems, inventory tools or your own automations.