i-doit
CMDB, ITSM, ITIL, IT-Docu
4.7/5 on Capterra | 2,000+ satisfied customers
The 6 most important functions for software and license management
Software inventory
All applications used are recorded centrally and logically assigned to the respective devices, servers or VMs.
License management
Licenses, quantities and usage are documented centrally so that license models are clearly traceable.
Reports and notifications
Software and license data can be exported as clear evaluations. Automatic notifications provide timely information about expiring licenses.
Versions & Updates
Versions, patch statuses and release information can be clearly displayed for each software and device.
Compliance & Audit
License usage, validity and contract information are stored in an audit-proof manner and can be checked at any time.
Roles & responsibilities
Responsibilities, persons in charge and system users can be clearly documented so that processes remain transparent.
How can software and licenses be clearly recorded and assigned?
Software and licenses are often managed separately or incompletely. As a result, there are no clear assignments to installations, users or devices - and the actual license requirements remain unclear.
i-doit enables the structured recording of software and licenses and their clear allocation to installations, devices and users. All relationships are documented centrally and can be traced at any time.
Advantages:
- Clear assignment of licenses to software installations
- Transparent display of usage and license inventory
- Less manual maintenance work
- Better decision-making basis for license management
How can licenses be clearly recorded and assigned?
Licenses are often managed in isolation, without clear allocation to installations, devices or users. This makes it difficult to maintain an overview and increases the risk of under- or over-licensing.
i-doit enables the structured recording and clear allocation of licenses to software installations, devices, users or organizational units. All correlations are centrally documented and can be traced at any time.
Advantages:
- Clear assignment of licenses to installations and users
- Transparent presentation of license inventories and usage
- Reduced administrative effort thanks to structured maintenance
- Reliable basis for license decisions
How do you recognize under-, over- and mislicensing at an early stage?
Without systematic evaluation, license deviations often remain undetected for a long time. This leads either to unnecessary costs or to compliance risks - especially during audits.
i-doit automatically analyzes the license status and transparently displays discrepancies between existing licenses and actual usage. Under-, over- and mislicensing become visible at an early stage.
Advantages:
- Early detection of license discrepancies
- Avoidance of unnecessary license costs
- Reduction of audit and compliance risks
- Sound basis for subsequent licensing or reduction
How do you keep an eye on runtimes, maintenance and subscription models?
Modern software is increasingly being purchased via maintenance contracts or subscription models. Without a central overview, terms, renewals or notice periods are easily overlooked.
i-doit documents license terms, maintenance periods and contract models centrally and monitors them automatically. This enables timely and well-founded decisions to be made.
Advantages:
- Centralized management of terms and subscriptions
- Timely information about renewals and deadlines
- Avoidance of unwanted contract extensions
- Better planning of license decisions
How do you achieve clear budget and cost control?
Without transparency about license costs, maintenance fees and subscriptions, there is no basis for effective controlling. Potential savings remain hidden and budgets are planned inaccurately.
i-doit links software and licenses with costs, budgets and cost centers. In this way, expenditure can be analyzed, compared and controlled in a targeted manner - audit-proof and traceable.
Advantages:
- Transparent allocation of license costs to cost centers
- Improved budget planning and cost control
- Identification of potential savings
- Reliable decision-making basis for purchasing and management
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Suitable add-ons
Our add-ons for modular function expansion
i-doit Add-on Flows
Create powerful automations without programming knowledge, simply start them on a schedule or manually at the touch of a button.
i-doit Add-on Smart Bundle
Get 4 powerful add-ons for the price of 2! Flows, Documents, Analysis and Forms.
i-doit Add-on Documents
Automatically create documents as PDFs with daily updated data (e.g. hardware handover certificate or disaster recovery plan).
i-doit Add-on Events
Automate the operation of your data center with the latest data from the CMDB. Events trigger and control further processes.
i-doit Add-on Maintenance
The maintenance add-on supports the planning, execution and documentation of maintenance and inspections. Maintenance intervals, dates and responsibilities are managed centrally and linked directly to the respective devices, installations or systems.
i-doit Add-on Api
With the API add-on, data can be automatically read, written and updated in i-doit. Perfect for integrations with ticket systems, inventory tools or your own automations.
i-doit Add-on Analysis
Add-on for powerful data analysis. Calculate service costs, check the data quality of the CMDB and carry out failure simulations.
i-doit Add-on Forms
Easily create forms that you can make available to users for simplified data entry. Example: Allow users to document hardware or goods themselves.
i-doit Add-on ISMS
Set up an information security management system with risk analysis and management in accordance with ISO 27001.
i-doit Add-on Checkmk2
Integrate the Checkmk2 monitoring system into i-doit. This supports comparisons between TARGET and ACTUAL from CMDB and monitoring.
i-doit Add-on Trigger
Store buttons with your own triggers and start IT processes directly from i-doit - e.g. the automatic deployment of a virtual machine.
i-doit Add-on VIVA2
With this add-on, you can create an information security management system (ISMS) in accordance with the BSI's IT baseline protection methodology.
Related use cases
i-doit offers companies comprehensive functions and interfaces
Connection of third-party systems (API)
You connect ticket systems, automation tools and monitoring systems such as Zammad or n8n directly via API.
Workplace Management
You document workstations with devices, peripherals and responsible persons and control handovers and returns centrally.
Audit management
You control audits centrally, plan audits, document results and automatically generate audit reports.
Auditing and reporting
You analyze your IT infrastructure, identify documentation gaps and create location, user or cost centre-related reports and audit PDFs.
Automatic notifications for deadlines and guarantees
You are automatically informed about deadlines, licenses and guarantees and can keep an eye on the status and need for action.
Automatic network inventory
You automatically record clients, servers, printers and peripherals and document hardware, software and QR codes centrally.
Authorization and access management
You manage users, accounts and rights centrally, document responsibilities and control access per system, including LDAP and group connections.
Data protection incident management
You document data protection incidents in compliance with the GDPR, assess risks and derive measures centrally.
Document management
You can manage documents in an audit-proof manner, version and edit them directly in the tool and use templates and import functions.
Creation of restart plans
You create technical and organizational restart plans with automatic calculation of the restart times.
GAP analysis
i-doit supports GAP analyses according to standards such as ISO 27001, ISO 9001 or NIS2, including maturity level assessment, responsibilities and document assignment.
Incident management and ticketing
You link tickets to affected devices, analyze causes via dependencies and monitor SLAs centrally.
Inventory with QR codes
You record and uniquely identify assets using QR and barcodes, create individual labels and take a mobile inventory of devices using the app and printer tool.
Concepts, emergency and system manuals
You document emergency concepts, system manuals, backups and disaster recovery centrally and comprehensibly.
Life cycle management
They document maintenance and lifecycles, make changes traceable, automate processes and keep track of responsibilities and warranty periods.
Supplier management
You evaluate and manage suppliers centrally, document contracts and maintain contact details and replacement suppliers.
Action management
You derive measures, distribute tasks, track deadlines and receive automatic notifications by e-mail.
Monitoring live data integration
You integrate monitoring data directly into the IT documentation, see asset failures and link statuses to the change history.
Network and cabling management
You document active and passive network elements including cabling, port assignment, IP addresses and configurations centrally and comprehensibly.
Onboarding / offboarding of employees
You manage entries and exits, including device handovers, returns and referral certificates centrally.
Risk management
i-doit enables protection requirement analyses with automatic inheritance into the infrastructure, risk assessment and tracking of measures.
Security incident management
You document and evaluate security incidents in accordance with ISO and NIS2, assign affected assets and centrally derive measures.
Software and license management
You record and analyze software and licenses, monitor runtimes, users and authorizations and avoid license violations and unnecessary costs.
Location management
You document locations, rooms and infrastructure, link these to contact persons and also visualize server rooms clearly.
Contract management
You document and manage contracts centrally, link them to objects and responsible parties and are automatically informed about deadlines and terms.
Virtualization and server management
You keep an eye on servers, VMs, dependencies and certificates centrally and automatically synchronized.