Authorization and access management

The 6 most important functions for authorization and access management

Central documentation of all authorizations

Access rights to systems, applications, networks, rooms and infrastructure are recorded and managed centrally.

Assignment to persons, roles and departments

Permissions are clearly assigned to persons, roles or organizational units, so it is always clear who has which access.

Mapping of role and rights concepts

Role-based authorization models can be documented and reused in a structured manner.

History of changes and accesses

Changes to authorizations remain fully documented and traceable - including the time and the person responsible.

Support for onboarding and offboarding

Authorizations can be assigned or withdrawn in a structured manner when joining, changing roles or leaving.

Evaluations and evidence for audits Authorizations can be specifically evaluated and used as proof for audits, security checks or compliance requirements.

How can authorizations be controlled based on location?

In organizations with several locations, branch offices or sensitive areas, it is crucial to know who has access where. Without structured documentation, unclear or outdated authorizations can quickly arise.
i-doit enables location-based documentation and evaluation of access and authorization information. Authorizations for systems, rooms, infrastructure or technical equipment are clearly assigned to individual locations and can be adjusted at any time.

Advantages:

Clear transparency of access rights per location
Reduced risk due to outdated or unclear authorizations
Simple evaluation for audits and security checks
Better control for multiple locations or branch offices
Reliable basis for site-specific security concepts

How do authorizations by object and device class provide an overview?

In heterogeneous IT and infrastructure landscapes, it is difficult to properly maintain access rights to individual objects. This increases complexity and susceptibility to errors.
i-doit structures authorizations according to object types and device classes. Access can be defined specifically for servers, network devices, workstations, medical devices or applications - regardless of the specific individual object.

Advantages:

Clear structuring of authorizations according to device types
Better overview of many systems and assets
Simplified maintenance of access rights
Reduced risk due to incorrectly assigned authorizations
Clean basis for audits and security checks

How does the link to responsible persons and users create clarity?

Without clear assignment, it is often unclear in everyday life who uses which device or is responsible for what. This makes troubleshooting, handovers and organizational changes more difficult.
i-doit clearly links assets and workstations to people, roles or departments. The assignment remains traceable even in the event of changes or substitutions and can be adjusted without any loss of information.

Advantages:

Clear assignment of devices and workstations
Clear responsibilities without ambiguity
Fewer queries in the event of faults or handovers
Clean documentation for employee changes
Reliable basis for audits and internal controls

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How can access to certain categories of information be specifically controlled?

Not all information is relevant or accessible for every role. Without differentiated control, there is a risk of unauthorized access to sensitive data.
i-doit makes it possible to restrict access to specific categories of information. Users only see the content that is required for their tasks, while sensitive data remains protected. The access structure is transparently documented and can be flexibly adapted.

Advantages:

Protection of sensitive information through targeted access restriction
Clear separation of technical, organizational and confidential data
Reduced risk due to unauthorized access
Structured authorizations instead of blanket approvals
Secure basis for data protection, audits and compliance

Suitable add-ons

Our add-ons for modular function expansion

i-doit Add-on Flows

Create powerful automations without programming knowledge, simply start them on a schedule or manually at the touch of a button.

i-doit Add-on Smart Bundle

Get 4 powerful add-ons for the price of 2! Flows, Documents, Analysis and Forms.

i-doit Add-on Documents

Automatically create documents as PDFs with daily updated data (e.g. hardware handover certificate or disaster recovery plan).

i-doit Add-on Events

Automate the operation of your data center with the latest data from the CMDB. Events trigger and control further processes.

i-doit Add-on Maintenance

The maintenance add-on supports the planning, execution and documentation of maintenance and inspections. Maintenance intervals, dates and responsibilities are managed centrally and linked directly to the respective devices, installations or systems.

i-doit Add-on Api

With the API add-on, data can be automatically read, written and updated in i-doit. Perfect for integrations with ticket systems, inventory tools or your own automations.