Workplace management Efficient management | Central inventory With i-doit

The 6 most important functions for workplace management

Document workplaces centrally

All workstations are recorded in a structured manner and can be categorized as required (office, home office, laboratory)

Clearly assign devices and peripherals

Monitors, docking stations, telephones and printers are assigned directly to the workstation.

Store users and persons responsible

For each workstation, it is clear who is using it and who has technical responsibility.

Traceable mapping of handovers and returns

Device issues and returns are recorded as PDF receipts, including date, condition and persons involved.

Complete life cycle of devices

From issue to use to return - the entire process remains comprehensibly documented.

Audit and verification capability Thanks to centralized data storage, information can be retrieved at any time, ideal for internal controls and revisions as well as external audits.

The easy way to find information

In many companies, information on workstations, devices and accessories is spread across different systems, lists or departments. This leads to unnecessary search effort, a lack of transparency and incorrect decisions.
i-doit creates a central, complete inventory of all workstations and associated components. All devices, peripherals and assignments are recorded in a clearly structured manner and can be called up at any time.

Advantages:

Central inventory of all workstations and associated assets
No time-consuming searching in lists or tools
Clear assignment of devices, accessories and users
Up-to-date and consistent database for operation and planning

How do you keep track of users, devices and accessories?

Workstations are constantly changing: Employees change, devices are replaced or added to. Without proper documentation, correlations are lost.
i-doit logically links users, workstations, devices and accessories. This means that it is always clear who is using which equipment and how a workstation is currently equipped.

Advantages:

Transparent assignment of users to workstations
Complete overview of devices and accessories in use
Quick adjustments in the event of changes or extensions
Reduced coordination effort between IT and specialist departments

How do structured onboarding and offboarding processes help?

Unstructured onboarding and offboarding processes lead to forgotten devices, missing returns or security risks.
i-doit supports standardized processes for the onboarding and offboarding of employees. Workstations, devices, access and returns are documented in a traceable manner and managed centrally.

Advantages:

Standardized and traceable onboarding and offboarding processes
Ensuring the return of devices and accessories
Reduced security risks during employee changes
Clear handovers between IT, HR and specialist departments

Why inventory with QR codes?

Inventory lists are often incomplete, outdated or only partially maintained. It is often unclear which devices are still present, to whom they are assigned and where they are located, especially when moving, returning or taking stock. This leads to incorrect documentation, duplicate purchases and unnecessary work.

i-doit solves this problem by uniquely identifying devices and peripherals using QR codes. Each object is given an individual code that can be scanned with a smartphone, laptop or handheld scanner. The scan immediately reveals the location, workstation, user assignment and current status. This makes inventorying precise, fast and reliable.

Advantages:

Clear identification of all assets using individual QR codes
Fast and error-free inventory by scan
Immediate access to location, user and device status
Avoidance of incorrect documentation and duplicate purchases
Significantly reduced effort for inventory, handovers and returns

Why is audit & verification capability crucial?

Information on workstations, devices and responsibilities must be available quickly and in full for audits or internal checks. Missing or incomplete data leads to additional work and risks.
i-doit provides all relevant information in an audit-proof manner. Workstations, device assignments and changes are documented, versioned and can be verified at any time.

Advantages:

Audit-proof contract overviews of all workstation information
Quick access to information during audits and inspections
Clear evidence of responsibilities and equipment
Reduced effort for compliance and control processes

Suitable add-ons

Our add-ons for modular function expansion

i-doit Add-on Flows

Create powerful automations without programming knowledge, simply start them on a schedule or manually at the touch of a button.

i-doit Add-on Smart Bundle

Get 4 powerful add-ons for the price of 2! Flows, Documents, Analysis and Forms.

i-doit Add-on Documents

Automatically create documents as PDFs with daily updated data (e.g. hardware handover certificate or disaster recovery plan).

i-doit Add-on Events

Automate the operation of your data center with the latest data from the CMDB. Events trigger and control further processes.

i-doit Add-on Maintenance

The maintenance add-on supports the planning, execution and documentation of maintenance and inspections. Maintenance intervals, dates and responsibilities are managed centrally and linked directly to the respective devices, installations or systems.

i-doit Add-on Api

With the API add-on, data can be automatically read, written and updated in i-doit. Perfect for integrations with ticket systems, inventory tools or your own automations.